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Here you’ll find important guidance and submission deadlines to help sponsors and exhibitors prepare for the 2024 NC Traffic Safety Conference & Expo at the Greenville Convention Center. This page will be updated as the event date nears so be sure to check back for new information!

Email all questions to our event co-planner Kate Davison at kbdaviso@ncsu.edu.

 

Sponsor / Exhibitor Contacts

  • Lead Coordinator: Kate Davison, 919-270-3188 mobile, kbdaviso@ncsu.edu
  • Co-Lead Coordinator: Eugene Murray, 919-418-7934 mobile, eemurra2@ncsu.edu
  • Decorator and Shipping Services: To be announced.

 

Deadlines:

ACTION ITEM DEADLINE
Logo Artwork Due March 15, 2024
Door Prize Information Due March 15, 2024
Additional Decoration Requests Due To be announced
Electrical / Internet Connection Requests Due March 15, 2024

Logo Artwork
If you did not upload a file of your organization’s logo artwork with your online registration, please email your file to kbdaviso@ncsu.edu or email a link to download your artwork from a file sharing service such as Google Drive. Artwork must be received by March 15, 2024 to guarantee inclusion in the printed event materials. EPS file format is preferred as it can be scaled to various sizes without loss of image quality. JPG and PNG file formats are acceptable; at least 300 dpi resolution and 12″ high is recommended for best quality reproduction from these formats.

 

Door Prizes
All sponsors are invited to offer door prizes. Prize drawings will be held during the conference lunches. If you have prizes to offer, please contact Cheryl Leonard at cleonard2@ncdot.gov or 984-365-1329 by March 15, 2024 and let us know the type and quantity of prizes. Your organization will be recognized during the drawing. Bring the door prizes with you to move-in day on Monday, April 22.

 

Cvent LeadCapture
We have partnered with Cvent to provide lead retrieval services through their LeadCapture product. We appreciate your support at our event and want you to be able to track the impact of attending our Conference.

How It Works:

  • Scan badges to gather lead information
  • Score leads and takes notes
  • Export leads to any database on demand

To learn more about how to order LeadCapture app licenses see the LeadCapture brochure.

 

Exhibit Spaces and Decoration

All exhibits will be located in the Greenville Convention Center (GCC). A floor plan of the GCC with additional details will be posted soon.

Exhibit spaces assignments are determined by your registration date and sponsorship level.

Exhibit space sizes:

  • Diamond and Platinum sponsors: 20′ x 20′ space.
  • Gold sponsor: 10’ x 20’ space.
  • Silver, Bronze and Exhibitor sponsors: 10′ x 10′ space.

All exhibit spaces will include these items:

  • 8′ high back wall drape and 3′ high side divider drapes. Drape colors are to be announced.
  • One 6’ skirted table (skirt color is TBA), 2 chairs, and wastebasket.
  • Identification sign listing your organization hung on the back wall drape.
  • Carpeted ballroom floor.

Information on additional decoration items and services available for your space will be posted soon.

Electrical, Internet and Other Utilities

Your exhibit space will include a 110v electrical outlet if it was requested with your online registration. Free basic wireless Internet service in the ballroom will also be provided.

Information on additional services available for electrical power, wired/high-speed Internet or other items will be posted soon.

Vehicle Displays

Information and fire code requirements for vehicle displays will be posted soon.

Our event coordinators will schedule a specific time on Monday, April 22 for you to arrive and move your vehicle into the building.

 

Decorations and Fire Safety

All decorations used in the GCC must be flame retardant according to the City of Greenville fire codes. No decorations may be fastened or taped to walls, columns, floors, equipment, or drapes, and nothing may be suspended from the ceiling without prior written permission from GCC management. Adhesive-backed stickers are prohibited and may not be given out on or affixed to the premises.

Move-in / Move-out

See the Exhibitor Schedule below for general move-in / move-out dates and times. Exhibitors should move your materials only during the scheduled times. Vehicles for display will be assigned specific times to arrive and move in. All exhibitors are invited to stay through Thursday lunch and move out that afternoon. Exhibitors will have the option of moving out Wednesday evening if needed. More details on move-in / move-out and loading dock access will be posted soon.

 

Exhibitor Schedule

DATE TIME ACTIVITY
Monday, April 22 9:00 am – 6:00 pm Exhibitor Move-in
Vehicle Move-in TBA
Tuesday, April 23 7:00 am – 5:00 pm Exhibits Open
Wednesday, April 24 7:00 am – 5:00 pm

5:00 pm – 7:00 pm

Exhibits Open

Exhibitor Move-out (optional)

Vehicle Move-out (optional TBA)

Thursday, April 25 7:00 am – 12:00 pm
12:00 pm – 4:00 pm
Exhibits Open
Exhibitor Move-out
Vehicle Move-out TBA

 

Shipping / Delivery of Exhibit Materials

Exhibitors may move in/out your own materials. If shipment by a third-party carrier service is needed, more details on this service will be posted soon.

See You at the 2024 Conference!

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