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Registration Cancellation and Refund Policy

All registrations cancelled before midnight EDT on April 30, 2022 will receive a full refund. Cancellations after April 30 and before midnight EDT on June 30, 2022 will incur a 50% cancellation fee. There will be no refunds after midnight EDT on June 30, 2022.

Cancellation requests must be submitted through your account on the registration website or emailed to info@nctrafficsafetyconference.org. You will receive an email confirmation of your cancellation. No requests will be accepted by phone.

Note: Cancelling your registration does NOT cancel your hotel reservation; you must cancel separately according to the instructions on your hotel confirmation. Be sure to receive an email confirming the reservation cancellation for your records.

Substitution Policy

Substitution of another person for a registration is permitted both prior to the conference and onsite.

Substitution requests made prior to conference must be submitted through your account on the registration website or emailed to info@nctrafficsafetyconference.org. Email requests must include the full name, agency affiliation, and email address of the new registrant. You will receive an email confirmation of your substitution. No requests will be accepted by phone.

The individual submitting the substitution request is responsible for all financial obligations and any balance due associated with that substitution until it has been approved and confirmed. Once the substitution is confirmed, the new registrant is responsible for all financial obligations as well as updating all contact information.

Splitting a single registration between multiple persons and badge sharing are strictly prohibited.

Liability/Photography Waiver

By registering for the NC Traffic Safety Conference & Expo, you agree and acknowledge that you are participating in the NC Traffic Safety Conference & Expo events and activities on your own free and intentional will. You acknowledge this freely and knowingly and that you are, as a result, able to participate in the NC Traffic Safety Conference & Expo events and hereby assume responsibility for your own well-being. This acknowledgement includes participation by your guest(s) in any NC Traffic Safety Conference & Expo-sponsored tours and evening events.

The NC Traffic Safety Conference & Expo will take photographs during the conference and reproduce them in NC Traffic Safety Conference & Expo educational, news, or promotional material, whether in print, electronic or other media, including the NC Traffic Safety Conference & Expo website. By participating in the NC Traffic Safety Conference & Expo, you grant the NC Traffic Safety Conference & Expo right to use your name and photograph for such purposes. All postings are the property of NC Traffic Safety Conference & Expo and may be displayed or used by NC Traffic Safety Conference & Expo for any purpose.

Public Health Information

The NCTSC Planning Committee is committed to keeping participants safe and healthy. To reduce the spread of COVID-19, the conference will follow State of North Carolina policies and NC Department of Health and Human Services guidelines regarding masks, distancing and sanitation protocols. More details will be announced closer to the event date.

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